Congratulations, you’re engaged! With all that excitement and wedding bliss comes a heap of new responsibilities, decisions, and more. We’re no strangers to the stresses of wedding planning, so we’re here to make it easier for you. We’ve scoured the internet for professional opinions, tips, and advice to help you create the wedding of your dreams!
What To Ask When….
You’ve taken great care to make sure your life partner is “Mr./Mrs. Right”, so wouldn’t you expect the same for your wedding day partners? Follow these tips to be sure you’re asking the right questions when choosing the photographer, caterer, and other vendors for your special day.
While can be important to be flexible when it comes down to details, this is YOUR day! Make sure you’re getting the services you want (for the price you want) to make your dream day come to life!
What to ask when…creating a menu, you’re at the tasting, etc.
What is included/not included?
- Don’t get stuck paying hidden fees, and make sure everything you need is included in the price quoted.
What is your server-to-guest ratio?
- This is important if you’re looking for a particular level of service and attention for your guests. Some caterers may offer one server per guest, while others provide one per table or two.
Have you ever catered at my venue?
- Find out what they are familiar with, and any obstacles they might run into with your venue!
How many events will you cater on my wedding day?
- Some caterers might book multiple weddings on the same day! Find out if your caterer will be busy on your day!
What do you suggest? (i.e. for the menu)
- This is a great question to ask not only to gauge their level of experience and expertise, but also to play to their creativity! They know what will work best for your wedding and can offer unique options!
What to ask when…finding a wedding planner, caterer, equipment renter, etc.
What is your availability with our wedding date?
What was your most challenging wedding?
- Find out what your vendor has experienced and how they’ve handled it…see next question
Back-up plans? (i.e. time-crunch, change of schedule, bad weather, etc.)
- What is their *just in case* plan?
Can I see your portfolio / list of references?
- ALWAYS ask to see a portfolio and/or contact past clients for reviews. Get an idea of what their work will look like on your big day to make an informed decision.
Will you personally be there that day to make sure everything runs smoothly?
- Make sure the person you’re speaking to, i.e. someone with experience and expertise, is the one running the ship on your day. If they aren’t available, ask to see the work (ex. portfolio) of the person who will be there.
What to ask when…taking engagement photos, wedding day photos, ordering packages, etc.
What style(s) do you specialize in? Natural light vs artificial?
- If you’re hoping for a particular look, make sure your vision aligns with your photographer’s expertise.
Will I see the retouched photos before I order?
- Photographers have to take extra time to retouch every photo instead of the ones you like best. Be aware that they may charge extra for this service.
How many hours of coverage do we get?
- Make sure you’re getting the service you want for the price you want. Photographers often charge more to cover the entire wedding day versus just the ceremony or reception.
Will you be my actual photographer, or someone else?
- See question in above section. Always ask to see a portfolio of the photographer booked at your wedding.
How long after the wedding will I get the photos?
- Important if you want your photos right away! (And who doesn’t?) Retouching and sizing photos can take months depending on how many photos you order.
More on photographers: http://www.kayenglishphotography.com/wedding-photographer/
Have you done events at my venue before?
How far in advance do I need to secure your services?
- Important to ask of any vendor. Make sure you have enough time to decide and book.
Are there extra charges for continuous music, overtime, travel, or song requests?
- Check into any potential hidden fees if the event goes longer than expected or if someone requests a song.
Do you have a DVD or link to a wedding you’ve done before?
- Like a portfolio, see if you can watch a video of a past wedding they’ve done.
How extensive is your library? Can I give you a list of songs I want / don’t want?
- Just like the rest of your wedding, you want to make it personal. Make sure your set-list is customizable and as unique as the rest of your big day!
More on DJs, bands, and entertainers: http://www.instantrequest.com/faq/